A Complete Guide on QuickBooks Database Server Manager

QuickBooks Database Server Manager is a utility tool provided by Intuit to enhance the multi-user functionality of QuickBooks Desktop. It manages the QuickBooks company files stored on the host computer, enabling multiple users to access and work on the same file simultaneously. The Database Server Manager creates a network data file (.ND) that facilitates efficient communication between QuickBooks workstations and the company file. It also monitors the QuickBooks Database Server to ensure optimal performance and resolves issues related to multi-user access.   


Database server manager is crucial for businesses with multiple QuickBooks users, as it streamlines collaboration and ensures data integrity across the networked environment. Dial +1(855)-738-0359, connect with the team of experts, and get help knowing more about this tool.


Know Everything About Database Server Manager 


Using Database Server Manager efficiently involves several steps to ensure optimal multi-user functionality. Users can effectively leverage this tool by following these steps, ensuring a stable and efficient multi-user environment. Regular maintenance and staying informed about updates contribute to a seamless experience for all users accessing QuickBooks in a networked setup. 

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  • During the QuickBooks installation process, ensure that you select the option to install Database Server Manager.
  • Keep QuickBooks updated to the latest version, including any updates for Database Server Manager. 
  • Configure user permissions within QuickBooks to allow multiple users to access the company file simultaneously.
  • Add the QuickBooks company file folders to allow the tool to create Network Data Files (.ND).
  • Use the “Monitored Drives” tab to specify the local and external drives where QuickBooks data files are stored. This helps the Database Server Manager track changes.
  • Verify that the QuickBooksDB service is running by checking the “Service Status” tab. Restart the service if needed.
  • When adding new company files or making changes, rerun the “Scan Folders” function to update the Network Data Files.
  • Perform regular maintenance tasks using the “Database Server Manager” to keep the tool optimized. This includes checking for updates and resolving any detected issues.
  • Regularly backup QuickBooks company files to prevent data loss and ensure data integrity. Refer to QuickBooks resources, such as user guides and support documentation, to troubleshoot issues and optimize Database Server Manager settings.


What things you must keep in mind while using the manager?


While using Database Server Manager, there are several important considerations to ensure smooth operation and optimal performance in a multi-user environment:

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  • Keep QuickBooks and the Database Server Manager updated to the latest versions. Set up appropriate user permissions within QuickBooks to control access to sensitive data. Configure user roles and permissions based on job roles and responsibilities.
  • Configure your firewall and security software to allow QuickBooks and Database Server Manager to communicate over the network. Add exceptions for these applications to prevent interference.
  • Ensure that the Network Data Files (.ND) are located in the same folder as the company files. Database Server Manager uses these files to facilitate multi-user access.



QuickBooks Database Server Manager is a vital tool for optimizing multi-user functionality in QuickBooks Desktop. Creating network data files and monitoring the database server facilitates seamless collaboration and ensures efficient access to company files, enhancing the overall performance and reliability of QuickBooks in a networked environment. Call +1(855)-738-0359 if you want to know more about the manager.

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